What is Cloud Accounting?
Cloud accounting is best described as ‘online accounting’. Instead of installing and running your accounting software on your
local computer you access the software and your data files over the internet. Your data is securely stored ‘in the cloud’
rather than on your local hard drive or server which means you have access to your financial data from anywhere, at any time, using any
device including your mobile phone or tablet. All you need is an internet connection. Most people now use the cloud for applications like
Is Cloud Accounting right for you?
Here at the Scotts Chartered Accountants we aim to help you unlock the financial potential of your business. One of the foundation stones in your business 'wall' is your accounting software and one size certainly doesn't fit all businesses. There are a number of software packages on the market and they vary in functionality and price. Before we recommend any accounting software package we always ask three key questions:
What does your business need? Payroll, inventory, debtors, creditors, invoicing or a full blown general ledger so you can produce your own financial statements?
What is your level of accounting skill?
Do you want to use a cloud based program or a desktop accounting solution?
As such, your choice of accounting software will depend on your business needs and level of accounting skill. For that reason we support a number of programs including cloud based solutions like Xero. Increasingly our clients are opting for cloud based bookkeeping solutions because of the flexibility. You can run your business from home, work or on the go. The cloud also has the benefit of 24/7 access and all you need is an internet connection and your password.
You can access your financial data via the internet and invite your accountant or bookkeeper to view your accounts at the same time. This means you can get bookkeeping assistance and valuable advice in real-time. Log in online anytime, anywhere on your Mac, PC, tablet or smart phone to get a real-time view of your cashflow. Your data is completely secure, even if your computer is lost or stolen and your data is automatically backed up and stored at various secure offsite locations.
All your invited users have access to the latest version of your financial data and you never need to worry about installing software or updates. Your data is never out-of-date and provided your subscription is current, software updates are automatically available when you login. Large upfront fees and switching costs are eliminated using cloud based solutions. These services run on a pay as you go basis so you only pay for what you use and the costs are 100% tax deductible.
Ultimately the idea is to let you spend more time working ON your business and less time on your record keeping. If you would like a demonstration of a cloud based software solution to assess the suitability for your business, contact us today.
We invite you to book a FREE, one hour introductory consultation to discuss your business software needs. At this meeting you can expect practical advice designed to help you accelerate your business success. To book a time, contact us today on (03) 5224 1133 or complete your details in the box at the top of this page.